Meeting report

Meeting report

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This meeting was on the 26^th October and it had four objectives to be discussed and afterwards suggest options to avoid problems we have in college every semester.

The Chairman began with the "improving registration" topic. All participants agreed to have a special team for registration 3 weeks before the starting of the new year of the college, and that responsibility was given to Mr. Mohammed to gather and inform the special team. Also we decided to have registration application on the website to help register students, and that responsibility was given to Mr. Omar to inform the IT department to do this application on the college website.

The second topic was on "schedule preparation", and we decided to have a new rule that allow changes of schedule only in the first week, and that responsibility was given to Mr. Omar to add this rule to the college rules. Also we decided to inform all the supervisors, so we ensure the knowledge of the new rule, and that responsibility was given to Mr. Mohammed.

The third topic was "student's arrangements", and we decided to have a specific level-student registration application on the website to ensure level-student register together for the new semester, and that responsibility was given to Mr. Omar. Also we decided to have a new section and class rule that accepts any changes of classes or sections only during the first three weeks, and that responsibility was given to

Mr. Saoud to add this new rule in the college rules.

This meeting started with good venue preparation at the time was planned. The chairman started with a description of the agenda objectives and during the meeting all participants were discussed, listening to each other, writing down notes, giving recommendations and not interpreting each other. That’s why this meeting was successful and also finished at the planned time with a feeling that we covered all the objectives and not wasting our time without solutions. 

Meeting Minutes

October 27, 2011

                                                                                                                           15:00 to 15:30

                                                                                                                           ADMC, Block J16, CL2   

Team Meeting

Meeting Called by: V. Gregory                 Type of meeting: Administration meeting

Facilitator: Mr. Mohammed Alkarbi        Note taker: Mr. Mohammed Abdullah

Attendees: Mr. Omar Alasbhi                    Attendees: Mr. Saoud Abdulalzeez

Minutes

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(A)                       Introduction of meeting:

·        The chairman welcomed all participates to the meeting and introduced the agenda's topics and objectives. Also defined the note taker and the time of meeting.

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(B)                        Improve registration method of students :

·        Discussion

We discussed how to improve registration method of students before the start of the new year of the college. We had different options and ideas for better registration to solve problems that related to ID cards, books and laptops.

·         Conclusions

Decision made to have a special team to attend before 3 weeks to register students. Also create an application on the website for student's registration.

·         Action items:                                     Person responsible             Deadline

ü  Website regstrition approval               Mr. Omar                               05-11-2011

ü  Provide Special team                          Mr. Mohammed                     08-11-2011

ü

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(C)                        Schedules preparation:

• Discussion

We discussed schedule preparation for both teachers and students, and we realized that problem is related to many elements, but the main reason is the supervisors. The supervisors have to give accurate feedbacks on the right time to the academic service department.

·         Conclusions

Decision made is to have a rule that force any changes can only be made at the first week only. And this rule has to be informed to all the supervisors of divisions.

·         Action items:                                   Person responsible       Deadline

ü  New Rule                                          Mr. Omar                         10-11-2011

ü  Informing letter to supervisors          Mr. Mohammed              05-11-2011

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(D)                       Students arrangement

• Discussion

We discussed level students register problem every semester, and how we manage new classes and sections for students. We had many ideas to help solving both problems.

·         Conclusions

Decision made is to have level students to register every semester before accessing their profile. Also to limit the new classes and sections only during the first 3 weeks, this is adding and dropping period.

·         Action items:                            Person responsible             Deadline

ü  Level students registration         Mr. Omar                               08-11-2011

ü  New sections & classes rule      Mr. Saoud                               11-11-2011

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(E)                        Closing and recommendations

The chairman summarized all the final decisions that we decide for each agenda's topic, and ensure that responsibilities have been assigned.

List of recommendations:

1.      Website registration approval assigned to Mr. Omar.

2.      Provide and gathers special team for registration assigned to Mr. Mohammed.

3.      New rule adding to ensure changes to be only in the first week to Mr. Omar.

4.      Informing letter to be passing to supervisors assigned to Mr. Mohammed.

5.      Level student's registration application on portal assigned to Mr. Omar.

6.      New section and classes rule adding to ensure it be in the first 3 weeks assigned to Mr. Saoud.

-        Next meeting will be on the 14^th of November 2011.

-        Next meeting agenda will be sent on the 12^th of November 2011.

-        Time and location of next meeting will be provided with the agenda.

Meeting agenda

LSEC N307                                    Time of meeting: 2:30 pm

Date Of meeting: 19^th October, 2011    Purpose: The 1^st three weeks as ADMC

Venue: ADMC Room J16                         Product: Come up with good

Group: Foxes                                                               recommendations for what can be  

                                                                                         better during the 1^st three weeks,

                                                                                         and pass them on to the HCT Committee                 

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Meeting participants

Participants:  Mohammed Ali, Omar Alasbhi, Saoud Almarzoqi, Mohammed Abdullah   

Chair/Lead: Mohammed Ali

Note taker:  Mohammed Abdullah

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Venue preparation:

ü  Pens – Notes – Tables – Chairs – Refreshments – Laptops

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Agenda:

1-      Improve registration method of students:

ü  ID’s

ü  Laptops

ü  Books

ü  Late registration

2-      Schedules preparation:

ü  Teachers

ü  Students

3-      Students arrangement:

ü  Level Students

ü  New classes and sections

4-      Close + recommendations

Objectives:

This meeting is being held in order to discuss and suggest possible ideas and solutions to problems that we face in the 1^st three weeks at ADMC. The objective of this meeting is to prepare a good plan for starting at the college.

All decisions should adhere to college policies. We will discuss about the how to improve registration method of students through ID’s, books, laptops and late registration. Secondly, we will discuss when and how schedules can be prepared for both teachers and students. After that, we will discuss how students, classes and sections can be better arranged.

This meeting will take 30 minutes including 5 minutes for preparation. So, for each item we discuss, we will keep to the time table to achieve our objectives, and create a list of recommendations to present to the HCT Executive Committee.

Self Reflection

When I look back I found that I have benefited greatly from the LSEC 307 course many important things are certainly useful to me and my colleagues in the near future and I will talk about what I have benefited from this course.

One of the useful things to learn in this course how to type my own C.V and this is important thing to get a job, and Mr. John told us about important points in C.V that made our C.Vs professional and that what give us the best chance to get job. Then we were learned how to do an interview for job. In this issue you must be calm and give the full right answers at the same time and you should give a good impression during these fifteen minutes. Moreover, that it was one of the most things that I enjoy it to do with my colleagues is to do meeting, it was wonderful to participate and express solutions also learned time management to discuss the topics.Furthermore, we did presentation and it’s normal to be nerves, really I wished if I got more opportunities to trained.

Overall, I think this semester teach me many thinks in work and give me some experience in communication and life. However, I spent wonderful time with nice colleagues and I feel family atmosphere in class between teacher and students.